Every Organization has Human Resources records, employment files, personnel records/files and other critical documents that must be maintained in a compliant and appropriate manner. Your organization is not an exception and you should be aware of how compliant your Human Resources function is compared to the legal requirements for recordkeeping of your State and the Federal Governments.

Every year new requirements for recordkeeping are created by the various entities that enforce your compliance with laws, regulations and rules. Have you and your organization taken the necessary steps to check and follow up to ensure you are still compliant with all the new items, procedures, records and changes to the existing rules, regulations and laws?

When the federal government or a state entity arrives at your organization for an inspection or audit often the real item they are actually inspecting are your records. Your organizational records must be easy to access and be complete or your organization will receive fines and penalties. These fines and penalties can be avoided with the correct preparation. You must correctly store your records, segregate them and provide the proper amount of confidentiality and security.

HR record audits are a vital means of avoiding legal and/or regulatory liability. They are designed to provide a company with information about the competitiveness of its HR strategies verses the requirements to maintain the HR records. You need to understand “best practices” and opportunities to Improve. Identifying issues and finding solutions to problems before they become unmanageable. The opportunity to assess what an organization is doing right or wrong involves devoting time and resources and reviewing the company’s “current state.” You will also need to evaluate specific departments.

HR and Employment Law Continues to Change. Your Policies & Procedures must Change with the Laws. An Updated Policy Manual is good, but it’s not enough. HR records management involves a company’s strategic alignment with actions to take an intensely objective look at its HR policies, procedures and practices with documentation. This type of comprehensive review of the company’s current state can help to identify whether specific practice areas or processes are adequate, legal and/or effective. Help identify gaps in HR records practices and prioritize the gaps to minimize lawsuits and/or regulatory violations. Achieve & maintain world-class competitiveness in key HR records and files to support your organizations initiatives.

When is the last time you conducted an audit, inspection or review of your Human Resources records or examined your personnel files within your organization? Here is an opportunity to learn what you need to know about HR records management to ensure that you have a strategic impact through tactical compliance and record management. Join the winners circle by driving your organization toward success through complaint HR records management.

Course Objectives:

Ensuring that your organization has all the required and recommended records that will keep you compliant and up-to-date with best practices is a significant challenge for every employer and your organization is not an exception. We want to help you navigate through all the information and allow you to learn what you need to do; all within one presentation. This will allow you to depart the session with the ability to immediately begin work on correcting concerns with your records. When you return to your office you can get your organization back on track. We want to reduce your anxiety, of “not knowing,” if your records management is acceptable or not.

Implementing record management compliance and best practices while limiting your company’s liability is a challenge faced by many employers. What is an HR record and why should you conduct an Audit or even be concerned about your organization’s personnel files? Do you know all the types of records within HR and Compliance verses Best Practices? Do you understand the numbers (How many employees do you have to have to be required to be in compliance with records and files?) do you know who should conduct the audit and when should you complete them? What about what to do if your files or record are not in compliance and need to be fixed or corrected? Who should be responsible for the records and files and who should be on the team to conduct inspections and audits.

You should also understand the areas that are most likely to create problems or concerns because of the likelihood of enforcement action. These areas are the first areas to prioritize for audit/inspection and for immediate action.

Course Outline:

• What records you should maintain and which are not appropriate to maintain
• Up-to-date Record compliance requirements
• Keeping your records secure and confidential (Where do we keep the records and files and how do we secure them?)
• How do I audit my records and how often do I audit my records
• Understanding that supervisors and managers records count the same as formal records and must be compliant
• Best practices for Record Management.
• Learn the difference between HR Records, Personnel files and other records
• Who should be responsible for records, files, compliance?
• Why do we keep records?
• How long do I keep the records, inspect the records and when should we get rid of them or destroy them?
• Who should have access to the files and records?
• Do we maintain electronic or hard copy files and records?
• What are the biggest concerns right now with records, files and documents?

What You Get:

• Training Materials
•  Live Q&A Session with our Expert
•  Participation Certificate
•  Access to Signup Community (Optional)
•  Reward Points

Who Will Benefit:

• Human resources professionals
• Human resources executives responsible for Shared Services
• Records managers and specialist
• CFOs and controllers with administration or HR responsibilities
• Payroll and accounting managers
• Payroll processing professionals
• Employers and business owners
• Human resources specialists and Managers
• Office managers
• Anyone interested in learning about HR record management